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Running a successful medical spa means balancing top-tier client experiences with streamlined operations behind the scenes. Whether you’re managing injectables, skincare, IV therapy, or laser services, your Electronic Medical Record (EMR) system needs to do more than document—it should power your entire business.
In 2025, the best EMRs for medical spas go far beyond basic scheduling and SOAP notes. The right system helps you manage inventory, track profitability, and run a seamless front desk—all while staying compliant and patient-focused.
Here are the top 5 EMRs for medical spas in 2025, and why OptiMantra continues to stand out.
1. OptiMantra
Ideal for: Medical spas, wellness clinics, and aesthetics practices of all sizes
Why providers love it:
OptiMantra was built specifically with growing medical spas in mind. From charting Botox units to tracking skincare product expiration dates, it offers everything medical spas need in a single platform—without juggling multiple disconnected tools.
Key Features:
- Real-time inventory tracking by quantity, lot, and expiration date
- Automatic deduction of products directly from chart notes
- Built-in scheduling, POS, packages, and patient communication
- HIPAA-compliant telehealth for virtual consults
- Custom chart templates for all your services—from injectables to facials
- Profitability reports and cost-per-use tracking
Why it stands out:
OptiMantra goes beyond documentation—it helps you run your business. Its customizable features and responsive support are designed to meet the operational, clinical, and financial needs of modern medical spas.
User Reviews:
- OptiMantra on Capterra: Rated 4.8/5 Stars
- OptiMantra on G2: Rated 5/5 Stars
2. Aesthetic Record
Ideal for: Cosmetic injectors, dermatology-based medical spas
Aesthetic Record is known for its photo tools and side-by-side treatment comparisons, making it a favorite among providers focused on aesthetic outcomes.
Pros:
- Integrated before-and-after photography
- Appointment reminders and ePrescribe
- Charting and checkout in one interface
Cons:
- Less flexible for inventory tracking beyond injectables
- Some users find the UI less intuitive
User Reviews:
- Aesthetic Record on Capterra: Rated 3.5/5 Stars
- Aesthetic Record on G2: Rated 5/5 Stars
3. Symplast
Ideal for: Tech-savvy practices that want to manage everything on mobile
Symplast offers a full suite of features built for mobile, including intake, messaging, and image capture—great for teams on the go.
Pros:
- Fully mobile charting and scheduling
- Texting, photos, and notes in one app
- Integrated patient engagement
Cons:
- Some learning curve for advanced features
- Can be costlier for expanding practices
User Reviews:
- Symplast on Capterra: Rated 4/5 Stars
- Symplast on G2: Rated 4.5/5 Stars
4. Alleva
Ideal for: Medical spas offering aesthetic and behavioral health services
Alleva is traditionally a behavioral health EMR but is gaining popularity with wellness clinics and hybrid providers offering aesthetic treatments.
Pros:
- EHR tools for both mental health and aesthetics
- Custom workflows and strong reporting
- Telehealth functionality included
Cons:
- Not as focused on core medical spa workflows
- Limited inventory features for aesthetic products
User Reviews:
- Alleva on Capterra: Rated 4.5/5 Stars
- Alleva on G2: Rated 4.6/5 Stars
5. AestheticsPro
Ideal for: Larger medical spas with multiple providers and complex operations
AestheticsPro helps manage compliance documents, reporting, and employee credentials in addition to the core EMR functionality.
Pros:
- Detailed reporting and back-office tools
- Compliance tracking built-in
- Optional CRM and marketing add-ons
Cons:
- Outdated user interface for some users
- Can require workarounds for charting flexibility
User Reviews:
- AestheticsPro on Capterra: Rated 4.4/5 Stars
- AestheticsPro on G2: Rated 4.1/5 Stars
Final Thoughts: What’s the Best EMR for Your Medical Spa?
The right EMR depends on your services and priorities—but if you're looking for one platform to handle charting, inventory, patient engagement, scheduling, and billing, OptiMantra is a clear standout.
From solo injectors to multi-room medical spas, OptiMantra helps you spend less time on operations—and more time growing your business.
Want to see it in action? Try it for free here.
