Running a successful medical spa today means more than offering injectables or facials—it requires a seamless blend of clinical care, retail efficiency, and spa-level experience. Behind the scenes, your EMR is the backbone that keeps everything running smoothly.
Whether you're launching your first location or scaling a multi-room aesthetics practice, the right EMR empowers you to streamline scheduling, manage inventory, track revenue, and deliver a standout client experience—all while staying compliant.
What is a Med Spa EMR?
A Meds Spa EMR (Electronic Medical Record) is a digital system designed to document and manage clinical, operational, and administrative workflows in a medical spa. Unlike traditional EMRs used in primary care, med spa EMRs are tailored for aesthetics and wellness services—supporting everything from Botox injections and laser treatments to IV therapy and skincare consultations. These platforms often combine scheduling, charting, patient communication, inventory management, and billing in one easy-to-use interface.
Why Use a Med Spa EMR?
Using a medical spa EMR helps streamline daily operations, improve patient experiences, and maintain compliance with medical documentation standards. With features like real-time inventory tracking, automated charting templates, and integrated marketing tools, medspa EMRs can reduce administrative burdens while boosting profitability. Whether you're a solo injector or managing a multi-provider practice with additional services like redlight sauna or cold plunge, the right EMR can help you deliver consistent, high-quality care—and scale your business more efficiently.
Top 9 Medical Spa EMRs in 2025
In 2025, these are the top nine EMRs leading the way for medical spas:
OptiMantra
Aesthetic Record
Symplast
Boulevard
Aesthetics Pro
Zenoti
Mangomint
MindBody
Vagaro
1. OptiMantra
Overview:
OptiMantra was designed with modern medical spas in mind. Its all-in-one platform supports everything from injectables and IV therapy to skincare and wellness services—making it ideal for clinics that offer a range of services under one roof.
Providers using OptiMantra highlight its deep charting and workflow customization options, robust inventory management, and seamless integration between clinical workflows and business operations.
Key Features:
- Custom templates for aesthetic, wellness, and medical services
- Real-time inventory tracking by quantity, lot number, and expiration date
- Automatic product deduction from chart notes
- Built-in scheduling, POS, and telehealth
- Package and recurring memberships sales and tracking
- Profitability and cost-per-use reporting
- Annotatable images and built-in side-by-side before-and-after photos
- Email and text-based patient engagement
- Integrated eRx, fax, labs, payments (and even insurance if you offer medical services)
- Group emails, two-way and group texting
- CRM webhooks integration and marketing conversion tracking
User Reviews:
- OptiMantra on Capterra: Top rated medspa EMR on Capterra with 4.8/5 Stars
- OptiMantra on Software Advice
OptiMantra is also a Platinum Vendor Affiliate with the American Med Spa Association (AmSpa).
2. Aesthetic Record
Overview:
Aesthetic Record focuses heavily on visual documentation, making it especially appealing to providers who prioritize before-and-after photography for injectables and skincare.
Key Features:
- Built-in side-by-side photo comparisons
- Simple charting and ePrescribe
- Integrated consent forms and payment processing
User Reviews:
- Aesthetic Record on Capterra: Rated 3.4/5 Stars
- Aesthetic Record on G2
3. Symplast
Overview:
Symplast is a mobile-first EMR that allows you to manage your entire clinic from a smartphone or tablet. It’s popular with fast-paced teams and those who want a sleek, tech-forward approach.
Key Features:
- Full mobile access to charting, messaging, and intake
- Patient app for scheduling and engagement
- Real-time photo capture and annotations
User Reviews:
- Symplast on G2
- Symplast on Capterra : Rated 4/5 Stars
4. Boulevard
Overview:
Boulevard is a business management platform built specifically for personal care providers—including medical spas, salons, and wellness clinics. While not a full clinical EMR, it provides client scheduling, integrated payments, memberships, and marketing tools.
Key Features:
- Intuitive calendar and online booking
- Automated reminders, memberships, and recurring services
- Client profiles with service history and notes
- Integrated POS and payment processing
- Analytics for business performance tracking
User Reviews:
- Boulevard on G2
- Boulevard on Capterra: Rated 4.6/5 Stars
5. AestheticsPro
Overview:
AestheticsPro offers EMR functionality alongside some operations-focused tools, such as basic HR features and CRM add-ons, making it a fit for both smaller and more complex aesthetic centers.
Key Features:
- Staff credential tracking and internal compliance tools
- Detailed operational reporting
- CRM and marketing add-ons available
User Reviews:
- AestheticsPro on Capterra:Rated 4/5 Stars
- AestheticsPro on Software Advice
6. Mangomint
Overview:
Mangomint is known for its modern design and simplicity. It's designed for independent spas and medical spas.
Key Features:
- Easy-to-use appointment and calendar tools
- Retail and membership sales tracking
- Minimal training time for teams
User Reviews:
7. Zenoti
Overview:
Zenoti is a platform geared for large or multi-location medical spas and wellness businesses. It combines EMR features with business intelligence, making it popular for scaling operations.
Key Features:
- Centralized scheduling and POS
- Staff and location performance reporting
- Marketing automation and lead generation tools
User Reviews:
- Zenoti on Capterra: Rated 4.4/5 Stars
- Zenoti on G2
8. MindBody
Overview:
MindBody is one of the largest platforms for fitness and wellness businesses. While originally built for fitness studios , they have expanded into practices that blend fitness, beauty, and wellness.
Key Features:
- Branded mobile app and booking system
- Class, appointment, and event scheduling
- Built-in marketing and retention tools
- Basic charting notes
User Reviews:
- MindBody on Capterra: Rated 4.4/5 Stars
- MindBody on G2
8. Vagaro
Overview:
Vagaro started as a salon and spa software and has since expanded its features to support med spas offering services like injectables, facials, and body contouring. It's particularly popular for its client-facing features.
Key Features:
- Intuitive booking interface with client self-scheduling
- Built-in email, text, and marketing automation tools
- Custom service menus, memberships, and packages
User Reviews:
- Vagaro on Capterra: Rated 4.7/5 Stars
- Vagaro on G2
Final Thoughts: What’s the Right EMR for Your Med Spa?
From photography tools to mobile apps and robust business management, each of these EMRs brings something different to the table.
But if you're looking for a single system that can handle clinical care, scheduling, retail sales, and client engagement all in one place—OptiMantra stands out as a top choice with the highest ratings. It’s trusted by high-performing medical spas offering everything from injectables to PEMF therapy, and supports your growth with features built for both daily operations and long-term success.
👉 See how it works – try OptiMantra free
Want to read more med spa articles? Check out the below blog posts:
- https://optimantra.com/blog/the-hidden-profit-killer-in-medspas-tracking-your-inventory
- https://optimantra.com/blog/how-much-should-you-pay-for-a-medspa-emr-your-2025-pricing-guide
- https://optimantra.com/blog/inventory-management-what-growing-medispas-get-wrong-and-how-to-fix-it
- https://optimantra.com/blog/how-to-build-your-client-base-for-your-med-spa-a-step-by-step-guide
- https://optimantra.com/blog/how-to-choose-the-best-emr-for-your-med-spa
- https://optimantra.com/blog/how-should-i-pay-my-med-spa-staff-compensation-and-commissions-in-2025
- https://optimantra.com/blog/10-proven-strategies-to-boost-patient-retention-at-your-med-spa
